Data Privacy Policy

Data Privacy Policy for Sending and Sharing Soft Copies of Photos and Videos

Effective Date: February 09, 2018

Introduction

This Data Privacy Policy outlines the practices and procedures followed by KEYEM Photography (“we”, “our”, or “us”) in relation to the sending and sharing of soft copies of photos, including digital images and other visual media. We are committed to ensuring that the personal data and privacy of individuals are protected and that all data handling activities are conducted in a secure and lawful manner. This policy applies to all individuals and entities that share or receive photos in soft copy format from us.

By sending, receiving, or sharing soft copies of photos and videos, you agree to the terms and practices outlined in this Privacy Policy.

1. Data Collection and Purpose

We collect and store soft copies of photos and videos only for specific purposes, including but not limited to:

• Sharing personal, professional, or promotional media with relevant parties.

• Storing images and videos for use in marketing, communications, or other official functions.

• Sending images and videos to collaborators, clients, or other third parties for the purpose of project completion, documentation, or other business activities.

We only collect data that is necessary for the intended purpose and will not use the photos for any unrelated activities without obtaining your explicit consent.

2. Types of Photos and Videos Collected

We may collect and share the following types of photos:

• Personal photographs (e.g., portraits, event photos and videos, etc.)

• Professional or business-related images and videos (e.g., product photos, work-related images)

• Promotional or marketing images and videos

• Any other images and videos explicitly shared with us for a specific purpose

3. How We Use Your Photos and Videos

The photos collected or received by us will be used solely for the purposes stated in this policy. Examples of use include, but are not limited to:

• Email communication or sharing via cloud-based platforms (e.g., Google Drive, Dropbox)

• Uploading to websites or social media platforms with your consent

• Sharing with third-party vendors or partners for printing or distribution purposes

• Archiving for business or organizational needs

We will not use your photos for purposes unrelated to the original intent without obtaining your permission.

4. Sharing and Distributing Photos and Videos

We understand the importance of privacy and security when sharing photos and videos. When sharing or sending photos to third parties, we adhere to the following practices:

• Third-party sharing: We may share soft copies of photos with third parties (e.g., business partners, clients, collaborators, printing services) only when it is necessary for completing the intended purpose.

• Access Control: Photos will be shared only with individuals or entities who have been explicitly authorized to view them, ensuring that only necessary parties have access.

• Secure Channels: We use secure methods to share and send photos, such as encrypted email or secure file-sharing services, to prevent unauthorized access during transmission.

5. Data Security

We take the security of your photos seriously and implement reasonable technical and organizational measures to protect them from unauthorized access, disclosure, alteration, or destruction. These measures include:

• Encrypting photos during transmission, where applicable.

• Limiting access to photos within the organization to only authorized personnel.

• Using secure cloud storage services with appropriate access controls.

• Regularly monitoring and updating security protocols to ensure data protection.

6. Retention of Photos and Videos

We retain soft copies of photos and videos within 60 DAYS after delivery date to fulfill the purposes for which they were collected, unless a longer retention period is required by law or for legitimate business purposes. After this period, photos and videos will be securely deleted or anonymized.

7. Your Rights and Control Over Your Photos and Videos

As the individual or entity sharing the photos and videos, you have the following rights in relation to your photos and videos:

• Right to Access: You can request a copy of the photos and videos we hold and ask for details about how they are being used or shared.

• Right to Correction: If any of the photos and videos we hold are inaccurate or incomplete, you can request that they be corrected.

• Right to Deletion: You can request that we delete photos and videos in our possession, provided that they are no longer needed for the purpose they were collected for or required by law.

• Right to Withdraw Consent: If you previously provided consent for us to use your photos and videos, you may withdraw that consent at any time, and we will cease using them, unless there is another legal basis for continuing their use.

To exercise any of these rights, please contact us using the contact information provided below.

8. Changes to This Policy

We may update this Data Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. Any changes will be communicated to you, and the updated policy will be made available to you. Please review this policy periodically to stay informed of how we are protecting your photos.

9. Contact Us

If you have any questions or concerns regarding this policy or the handling of your photos and videos, or if you wish to exercise your rights, please contact us at:

KEYEM Photography Studio
3rd Floor, OH Commercial Building, San Fermin, Cauayan City, Isabela
keyemphotography.09@gmail.com
0997 652 8735